Effective Date: September 2, 2026
Azman University (“Azman University”, “we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information of students, staff, administrators, and other authorized users of Azman University ERP (“the App”).
This Privacy Policy explains how we collect, use, store, protect, and disclose information when you use the Azman University ERP mobile application and related university services.
By using the App, you acknowledge that you have read and understood this Privacy Policy.
1. About Azman University ERP
Azman University ERP is an official university application designed to provide authorized students, staff, and administrators with access to university services and information.
Depending on your account and role, the App may provide access to features such as:
- Student and staff information
- Academic information
- Attendance and attendance-related services
- University announcements and circulars
- Messaging and communication
- Leave and administrative requests
- Expenses and claims
- Suggestion Box services
- Notifications
- University documents and other institutional services
The features available to you depend on your role and authorization within Azman University.
2. Information We Collect
We may collect and process the following categories of information when you use the App.
A. Account and identification information
This may include:
- Full name
- University identification number
- Username
- University email address
- Phone number
- User type or role
- Department, faculty, programme, or other institutional information
- Authentication information required to access your account
B. Academic and university information
Depending on your role, the App may process information associated with your university activities, including:
- Academic records
- Courses and programmes
- Examination-related information
- Attendance records
- University administrative records
- Leave or other institutional requests
- Expenses and claims
- Documents submitted through university services
C. Communications
If you use communication features within the App, we may process information that you submit, including:
- Messages
- Attachments or documents
- Suggestions and feedback
- Information included in administrative requests
D. Device and technical information
The App may process limited technical information necessary to operate and secure the service, such as:
- Device information
- Operating system information
- Application version
- Network information
- Authentication/session information
- Push notification identifiers
E. Location information
Certain university services, such as attendance or access-control features, may require location information.
Where location is required, it is used for the specific university service for which it is requested, such as verifying attendance or authorized access.
Location information will not be used for unrelated purposes.
F. Notifications
The App may use push notifications to deliver important university communications, including:
- Announcements
- Academic notifications
- Administrative updates
- Messages
- Attendance-related notifications
- Other university service notifications
3. How We Use Your Information
Azman University may use information collected through the App to:
- Authenticate users and protect university accounts.
- Provide university services through the App.
- Manage student and staff records.
- Provide academic and administrative services.
- Process attendance and related university functions.
- Process leave, expenses, claims, suggestions, and other requests.
- Deliver university announcements and notifications.
- Facilitate authorized communication between users and university personnel.
- Provide access to university documents and resources.
- Maintain the security and integrity of university systems.
- Detect, prevent, and investigate unauthorized access, misuse, fraud, or security incidents.
- Improve the reliability and functionality of university digital services.
- Comply with applicable legal, regulatory, and institutional requirements.
We will not use personal information for purposes unrelated to the operation and administration of Azman University services except where permitted or required by applicable law.
4. How We Share Information
Azman University does not sell your personal information.
Information may be accessed or disclosed only where reasonably necessary to operate university services, including to:
- Authorized university departments and personnel
- Authorized administrators
- Service providers that provide infrastructure or technical services to the University
- Technology providers supporting services such as authentication, hosting, notifications, or application infrastructure
- Government, regulatory, law-enforcement, or other authorities where disclosure is required or permitted by law
- Other parties where you have provided appropriate authorization or where otherwise legally permitted
Third-party service providers are expected to handle information in accordance with applicable contractual, security, and privacy requirements.
5. Data Security
Azman University takes reasonable technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, or destruction.
Security measures may include:
- Secure authentication
- Encrypted network communications
- Access controls
- Role-based access to university information
- Secure storage of authentication credentials
- Monitoring and security controls
- Administrative safeguards
However, no electronic transmission or storage system can be guaranteed to be completely secure.
6. Data Retention
We retain personal information for as long as reasonably necessary to provide university services, maintain institutional records, comply with legal and regulatory obligations, resolve disputes, enforce university policies, and protect the security of our systems.
Retention periods may vary depending on the type of information and the applicable university or legal requirements.
When information is no longer required, Azman University will take reasonable steps to securely delete, anonymize, or otherwise dispose of it in accordance with applicable requirements.
7. Your Rights
Subject to applicable law and institutional requirements, you may have rights regarding your personal information, including the right to:
- Request access to personal information held about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of personal information where legally applicable.
- Ask questions about how your information is processed.
- Raise concerns regarding the handling of your personal information.
- Withdraw consent where processing is based on consent and withdrawal is legally applicable.
Some university records may be required to be retained because of legal, regulatory, academic, financial, or institutional obligations.
8. Account Deletion
If you wish to request deletion of your Azman University ERP account and associated personal information, you may contact Azman University using the contact information provided below.
Account deletion requests may be subject to verification and applicable legal, academic, financial, regulatory, and institutional record-retention requirements.
Where information is required to be retained, Azman University will retain only the information necessary for the applicable purpose.
9. Children's Privacy
Azman University ERP is intended for authorized users of Azman University and is not specifically directed toward children.
We do not knowingly collect personal information from children for purposes unrelated to legitimate university services.
10. Cookies and Similar Technologies
The App itself may use technologies necessary for authentication, security, session management, notifications, and normal operation.
The University's websites may separately use cookies or similar technologies. Such website practices may be described in the University's applicable website cookie or privacy notices.
11. Third-Party Services
The App may rely on third-party infrastructure or technology providers to provide certain services, such as secure hosting, authentication, push notifications, or other technical functionality.
Where third-party services process information on behalf of Azman University, their access is limited to what is reasonably necessary to provide the relevant service, subject to applicable agreements and security requirements.
12. Changes to This Privacy Policy
Azman University may update this Privacy Policy from time to time to reflect changes in university services, technology, legal requirements, or data-processing practices.
When material changes are made, the updated policy will be published on the University's website.
The updated Effective Date will indicate when the policy was last revised.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact Azman University:
Azman University, Kano
Email: info@azmanuniversity.edu.ng
Website: https://azmanuniversity.edu.ng
For privacy-related requests, please include sufficient information for us to verify your identity and understand your request.
14. Applicable Privacy Requirements
Azman University is committed to handling personal information in accordance with applicable Nigerian data-protection and privacy requirements, including the Nigeria Data Protection Act, 2023, where applicable.
Last Updated: September 2, 2026
Azman University
Kano, Nigeria